How Do I ... Process a Rehire?

When your department hires a former UC Davis employee who is on preferential rehire status or has had a break in service of less than 13 months, you must process them as a rehire.

Personnel Policies for Staff Members:

• Section 3 - Types of Appointments
• Section 22 - Probationary Period

• Obtain the required approvals for the action.
• Review the Benefits Checklist for the action.
• Obtain the employee ID number (check IGEN screen for number)
• Obtain the following completed forms from the employee:
  • Demographic Data Transmittal Form (required only if there is a change in information since last appointment)
  • Emergency Contact Form (required only if the Personal Data Form is not completed)
  • Employment Eligibility Verification Form (I-9) (required only if it has been more than 36 months since employee signed previous I-9, check IGEN screen for signature date)
  • Federal and State Withholding Allowance Certificates (W-4)
  • Oath of Allegiance/Patent Acknowledgment Form (required only if it has been more than 12 months since employee signed previous Patent Acknowledgment, check IGEN screen for signature date)
  • Pay Disposition Form
  • Personal Data Form (recommended)
  • Statement Concerning Your Employment in a University Position Not Covered by Social Security (if applicable)
• Forward the signed position description and the Elder Abuse/Child Abuse forms (if applicable) to Human Resources.
• For non-resident aliens, forward the following to Payroll:
  • Form 8233 (if applicable)
  • Tax Treaty form for their country (if applicable)
  • Statement of Citizen Status
  Keep a copy of the Statement of Citizenship Status for department records.

What to do ...
1	Navigate to the REHI bundle	Details »
2	Find the employee record by entering the Employee ID in the EEID screen	Details »
3	Move past the ESEP screen without entering changes	Details »
4	Review the information in the EPD1 screen	Details »
5	Review the information in the EADD screen	Details »
6	Review and update the information in the EPD2 screen	Details »
7	Review the information in the ETAX screen	Details »
8	Update the Assigned BELI, effective date, date of hire, employee relations information, probationary period end date, salary review date and type, and home department code in the EPER screen	Details »
9	Create a new appointment in the EAPP screen	Details »
10	Create a new distribution for the appointment	Details »
11	Consistency Edits and Update	Details »
12	Print the Employee Document	Details »
13	Removing Last Day on Pay	Details »

You can also view all details on one page.