About PPS

Overview
PPS is the Payroll/Personnel System maintained by Office of the President. This is the production payroll system accessed through TN3270 (telnet software). It is comprised of:

EDB Inquiry-only screens - view current payroll/ personnel employee database information
Entry/Update screens - perform a variety of payroll/ personnel actions online such as processing new hires, transfers, enrollment to various deductions, etc.
On-line Payroll Time Reporting System (OPTRS) screens - allows on-line entry of time data and payroll adjustment transactions

Access
Only authorized users can access PPS. Access is granted based on assigned job duties as listed on the PPS Access/Change Application, a PPS Departmental Organizational Structure Form. (See more information at Obtaining Access.)

Processing
By using function keys and selection criteria, you can move through the screens(s), enter or change information, and submit your changes to the edit and update process. This process checks for errors or inconsistencies. If any are detected, appropriate messages are displayed. You are then given the option to correct the errors or cancel the update.

Notifications & Controls
Each time a record is updated, the system sends a Post Authorization Notification (PAN) to mandatory reviewers, departmental administrators, and appropriate central offices. The notification contains essential review and audit information, including:

Type or action performed
Employee affected
User ID of individual updating the data
Date and time of update
Before and after data fields of record(s) udpated

Reporting
PPS Decision Support (PPS-DS) is the web-based reporting tool that uses the local PPS Data Warehouse. The Payroll/Personnel data from Office of the President is loaded onto a local server where users can query using a tool like Microsoft Access, or the more-popular web-based reports to access the data.

This site maintained by UC Davis Accounting & Financial Services