Web-based PAN System Information

PAN Splits Are Here

This is what many of you reviewers have been waiting for! The final phase of the web-based PAN system enhancements allows distribution of the PANs by type of employee, known as splits. This division of the PPS PANs allows reviewers to receive only those they are responsible for reviewing, thereby reducing the PANs in your inbox.

Forum Presentations

If you were unable to attend one of the forums held in October 2008 on the final phase of enhancements to the web-based PAN system you can see the PAN Splits PowerPoint presentation online. This presentation will explain the new split options for PAN Reviewer routing, resources for understanding the splits, and a timeline for implementation of the updated routing.

If you were unable to attend one of the forums held in March 2008 on the enhancements to the web-based PAN system you can see the PAN Enhancements PowerPoint presentation online. The presentation provides a brief overview of the enhancements and how they will be implemented, and several screens demonstrate new features and navigation tools.

Phase	Date
1: New Tools Same Routing	Implementation date was March 13, 2008
2: Routing Changes for Reviewers	Routing changes implemented March 18-27, 2008
3: Employee Splits for PAN	New ORG forms due October 31, 2008 Old ORG forms no longer accepted after October 15, 2008 Updated routing with splits as submitted

New PPS Departmental Organizational Structure (PPS Org) Form

All departments that want to participate in the split routing should complete the new PPS Org form and submit by October 31, 2008.

(Please note that the OPTRS PANs cannot be split in this way. OPTRS Reviewers will continue to use the OPTRS Departmental Organizational Structure form.)

Departments can assign responsibilities based on employee type. The sample Org form reflects the following scenario:

• Primary Preparer, Back-up Preparer, Mandatory Reviewer and Back-up Reviewers for SMG, MSP, and Non-Student PSS.
• Primary Preparer, Back-up Preparer, Mandatory Reviewer and Back-up Reviewers for Student PSS.

In the sample, all staff employees have been accounted for and all boxes are checked. Special conditions indicate the department has no academic employees, so this information was left blank and a comment was added in the Special Conditions section.

What Next?

Complete a separate form for each home department code; do not submit multiple departments on one form. Send the completed form to your PPS Officer or Coordinator for approval and signature, then send the signed form to the PPS Administrator in Payroll Services.

Review the forum presentation and enroll in a PAN Reviewer Lab, titled PPS Post Authorization Notifications (PANs), through Staff Development.

Contact your Payroll team member or the PPS Help Desk if you have any questions or concerns.