Web-based PAN System Information

Forum Presentation

If you were unable to attend one of the forums on the enhancements to the web-based PAN system we've made the PowerPoint presentation available for you. The presentation provides a brief overview of the enhancements and how they will be implemented, and several screens demonstrate new features and navigation tools.

Phase	Date
1: New Tools Same Routing	Implementation date is March 13, 2008
2: Routing Changes	Routing changes effective March 18 Vice Chancellor-Student Affairs Vice Chancellor-Administration School of Law School of Veterinary Medicine Resource Management and Planning Information Technology
	Routing changes effective March 25 College of Agricultural & Environmental Sciences Ag & Natural Resources (ANR) Division of Biological Sciences University Relations Graduate School of Management College of Engineering Graduate Studies Office of Research
	Routing changes effective March 27 UCDMC Provost and Executive Vice Chancellor School of Medicine College of Letters and Science University Extension Education Library
3: New Division Categories for PAN	New ORG forms due TBA Implementation date TBA

New PPS Departmental Organizational Structure (PPS Org) Form

Modifications to the web-based system will allow departments to assign PPS responsibilities based on employee type. This change allows PPS reviewers to receive and review only the PANs for the type of employees assigned to them. (Please note that the OPTRS PANs cannot be split in this way. OPTRS Reviewers will continue to use the OPTRS Departmental Organizational Structure form.)

Departments previously submitted their departmental organizational structure on a version of this new form in September 2007, but many have had changes in PPS roles. All departments should review their previously submitted form and complete the new PPS Departmental Organizational Structure form if applicable. Submission date will be announced soon. Submitting by the deadline will allow timely changes when the modification is complete and the routing can be updated.

Note: Department structure updates to take effect immediately should be submitted on the current PPS Departmental Organizational Structure form.

Departments can assign responsibilities based on employee type. The sample PPS Departmental Organizational Structure reflects the following scenario:

• Primary Preparer, Back-up Preparer, Mandatory Reviewer and Back-up Reviewers for Sr. Executive, MSP, and Non-Student PSS.
• Primary Preparer, Back-up Preparer, Mandatory Reviewer and Back-up Reviewers for Student PSS.

In the sample, all staff employees have been accounted for and all boxes are checked. Special conditions indicate the department has no academic employees, so this information was left blank.

What Next?

Complete a separate form for each home department code; do not submit multiple departments on one form. Ask your PPS Officer or Coordinator to approve the role responsibilities with their signature, and send the completed form to the PPS Administrator in Payroll.

Review the forum presentation and enroll in a PAN Reviewer Lab, titled PPS Post Authorization Notifications (PANs), through Staff Development.

Contact your payroll representative if you have any questions or concerns.